Job Purpose
:
Responsible for managing SHELL financial administration, transaction recording, and ensuring accurate and timely processing within the GSAP (General System Application Platform) to support the company's financial and operational activities.
Key Responsibilities:
Financial Administration & Reporting
- Handle daily financial transactions and administrative tasks in accordance with company procedures.
- Prepare and verify payment documents including Payment Requests, Invoices, and Tax Invoices.
- Assist in the preparation of monthly and annual financial closing reports.
- Maintain and organize financial documentation systematically.
GSAP System Operations
- Input and process financial transactions into the GSAP system accurately and timely.
- Ensure data accuracy and integrity within the GSAP system.
- Perform data validation and verification prior to processing.
- Coordinate with the IT or GSAP Support team for troubleshooting system-related issues.
Compliance & General Support
- Ensure all financial transactions comply with company policies and regulations.
- Support internal and external audit processes by providing necessary data and documentation.
- Collaborate with other departments regarding financial administrative needs.
- Provide administrative support for L2 & L3 activities when required.
Document Control
- Maintain, update, and archive company documents, ensuring all records are accurate and easily accessible.
- Develop and implement document control procedures to ensure compliance with standards and regulations.
- Manage document review cycles, ensuring timely submission and approval processes.
- Collaborate with internal teams to provide accurate documentation support for projects and operations.
- Monitor document status and ensure version control to maintain consistency across all files.
- Conduct regular audits of document management systems to identify and resolve discrepancies.
Requirements:
- Bachelor's Degree in any major, with a preference for candidates with a background in Accounting, Finance, or Business Administration
- Minimum 2 years of working experience in Finance or Accounting roles.
- Good understanding of financial administration and basic accounting principles.
- Experience using ERP systems or SAP is an advantage.
- Detail-oriented, organized, and accurate in handling financial data.
- Strong communication and coordination skills.
- Able to work under deadlines and multitask effectively