Executive Assistant (Mandarin / English Speaker)
Key Responsibilities:
- Providing comprehensive executive-level administrative support, including diary management, travel arrangements, meeting coordination and minute-taking
- Handling sensitive and confidential information with the utmost care and discretion
- Serving as the primary point of contact for internal and external stakeholders, responding to inquiries and directing them to the appropriate resources
- Assisting with project management tasks, such as creating presentations, collating reports and organizing events
- Maintaining meticulous records and filing systems to ensure the efficient flow of information
- Supporting the executive team in adhering to company policies and procedures
Job Requirements:
- Bachelor's Degree in any major (preferably from Business Administration, Insurance, or related field)
- Female
- Excellent communication (Mandarin, English & Bahasa) and stakeholder management skills
- Minimum 2 years of experience as Executive Assistant, preferably supporting senior management in property management.
- Have experienced working with Family Owner Company
- Outstanding communication, negotiation and networking skills
- Strong organizational and multitasking skills with attention to detail.
- Able to analyze documents or data related to risk, quotation, or client portfolio.
- Proficient in Microsoft Office (Word, Excel, PowerPoint) and comfortable with digital collaboration tools.
- Discreet, proactive, and business-minded.
- Comfortable working in fast-paced, high-pressure environments.