Open for Bandung Office
Key Responsibilities- Identify improvement opportunities and implement automation or digital tools to streamline GA workflows (business trip, vendor management, facility maintenance, etc.).
- Collaborate with relevant stakeholders to develop integrated dashboards and digital solutions (e.g., travel dashboards, asset tracking, inventory systems).
- Monitor and report on automation project milestones and ensure measurable impact.
- Conduct periodic audits of all office facilities to ensure readiness, safety, and comfort for employees and guests.
- Ensure timely maintenance and issue resolution through coordination with building management or vendors.
- Monitor and evaluate vendor service levels (cleaning, building maintenance, vehicle management, etc.).
- Oversee operational schedules and performance of outsourced GA support (cleaning service and driver).
- Maintain accurate business trip data, track expenses, and ensure proper approval workflows.
- Develop reporting dashboards to visualize GA performance metrics (e.g., cost efficiency, response time, vendor SLAs).
- Ensure GA operations comply with internal policies, audit requirements, and safety standards.
- Maintain updated documentation (SOPs, vendor records, contracts, and inventory lists).
- Gather feedback from internal users to refine GA services and propose improvement initiatives.
- Bachelor’s Degree in Business Administration, Management, or related field.
- 5+ years of experience in General Affairs, Facility Management, or Office Operations.
- Proven experience leading process improvement or automation initiatives in office administration.
- Strong data and analytical skills (Excel/Spreadsheet, other data management tools).
- Familiarity with vendor management, budgeting, and facility maintenance systems.
- Excellent coordination, communication, and stakeholder management skills.
- Proactive, structured, and highly organized in managing multiple priorities.
Evermos is committed to providing an inclusive environment where equal opportunities are available to all applicants regardless of race, color, religion, gender, national origin, disability, age, genetic information, marital status, pregnancy, or related condition. We will not tolerate discrimination or harassment based on any of these characteristics.
We also emphasize the importance of diversity in all aspects of employment including recruitment, hiring, promotions, training, and organization operations.
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