Overview
This position is responsible for managing the purchasing process from the Central Kitchen (CK) and coordinating the overall supply chain operations. The role requires high attention to detail and strong coordination skills. The staff will collaborate with the Finance, Central Kitchen, and Preparation teams to ensure accuracy in purchasing, billing, and stock management processes. Additionally, the staff is expected to provide regular reports to the supervisor (COO or relevant manager).
Key Responsibilities
Purchasing
- Manage and process all Purchase Orders (POs) from the Central Kitchen to suppliers/vendors.
- Monitor the supply chain flow and perform stock calculation and distribution to each outlet.
- Check and verify PO accuracy, invoices, and stock calculations to prevent data discrepancies.
- Coordinate with the Finance and Kitchen teams to ensure smooth payment processes (avoiding delays and ensuring document completeness).
- Execute biweekly payments, including verification of delivery notes and invoices, and prepare payment spreadsheets.
General Administration
- Support management's administrative tasks and assist in meeting coordination.
- Assist the HR team in recruitment activities (contacting candidates, scheduling interviews, and managing related documents).
- Support operational tasks for Grab, Gojek, and other delivery platforms, including communication with account teams.
- Provide assistance to the Finance team (data collection, simple reports, and document filing).
- Perform other ad-hoc administrative duties as needed to support company operations.
Main Qualifications
- 2–3 years of experience in purchasing, procurement, or supply chain (preferably in the F&B industry).
- Strong understanding and hands-on experience in Purchase Orders, invoicing, and stock management.
- Proficient in MS Office / Google Workspace (especially Excel / Google Sheets).
- Detail-oriented, accurate, and able to maintain data consistency while meeting deadlines.
- Strong communication and coordination skills across departments.
- Able to multitask and work effectively under pressure.
- High integrity, strong sense of responsibility, and problem-solving ability.
Preferred Qualifications
- Bachelor's degree in Management, Supply Chain, or Finance.
- Proficient in English (required), and Japanese language ability is a plus.
Reporting
- Reports directly to the COO or immediate supervisor, covering updates on purchasing, billing, stock, and payment progress.
Working Hours
- Monday - Saturday,
- Head Office - Central Kitchen Kemanggisan, West Jakarta