About the Role
We are looking for a meticulous and detail-oriented Process Executive to support our Digital Department. The ideal candidate will handle administrative and financial processes, ensuring smooth operations from vendor registration to invoicing.
Key Responsibilities
- Process registration for all vendors within the Digital Department.
- Handle registration for all clients.
- Manage end-to-end administrative processes from quotation, project creation, job estimation, purchase order issuance, client approval, through to invoicing (including digital retainers and projects).
- Track and monitor project progress across the Digital Department.
- Manage daily financial transactions, including expenses, reimbursements, and OVO dashboard management.
- Verify and reconcile invoices with purchase orders or contracts; prepare, review, and correct invoices and related documents to ensure accuracy and compliance.
- Ensure all invoices and expenses are fully approved according to company procedures.
- Maintain a document rejection rate approaching 0% from Client's Finance by ensuring complete and accurate data submission.
Qualifications
- Bachelor's degree in any field.
- 1–3 years of working experience (fresh graduates are welcome to apply).
- Previous experience in billing, finance, or related administrative roles is an advantage.
- Proficient in Microsoft Excel (Pivot Table, VLOOKUP, and other functions) and familiar with ERP or accounting software.
- Strong integrity in handling financial and vendor payment data.
- Highly detail-oriented, organized, and accurate in managing documentation.
- Intermediate to advanced English communication skills.