Who We Are
Welcome to Happy Trails Asia – an eco-conscious Destination Management Company (DMC) dedicated to creating unforgettable travel experiences. Specializing in eco-tourism, we offer tours across Indonesia, Bali, Malaysia, Borneo, Singapore, and Brunei. Our team operates out of offices in Bali, Java, Sumatra, Flores, Kuala Lumpur, and Borneo.
We are seeking a proactive and highly organized Office Coordinator to manage HR administration, office operations, and confidential company matters.
Who We're Looking For:
- Minimum 1 year of experience in office administration, HR, or general affairs.
- Excellent English, both written and verbal.
- Tech-savvy with a strong knowledge of computer programs (such as MS Office, Excel, Outlook).
- Skilled in administrative tasks like data entry, research, database management, phone sourcing, and logistics.
- Professional, highly motivated, and mature, with a positive attitude and ability to maintain confidentiality and handle sensitive information.
- Ability to prioritize tasks and work efficiently in a fast-paced environment.
- Highly organized with strong attention to detail.
- Strong problem-solving, communication, and customer service skills.
- Passionate about Office Management and Human Resources, with a desire to learn and grow in the field.
- Indonesian nationality required; must be locally based in Bali.
What you'll be doing:
The Office Coordinator is responsible for managing and executing general affairs functions to ensure the smooth and efficient operation of daily office activities. This includes coordinating administrative services and maintaining a well-organized work environment. The Office Coordinator also provides support to the Human Resources team, contributing to cross-functional collaboration and employee support.Key responsibilities include:
- Provide administrative and general support across departments as needed to ensure smooth and efficient office operations.
- Collaborating closely with the HR team to ensure well-organized HR administrative processes
- Assisting with general affairs and office management tasks
- Maintaining an organized filing system for easy and systematic document retrieval.
- Manage reception duties, including welcoming guests, assisting visitors, and handling phone calls and correspondence.
- Oversee office facilities, supplies, and pantry needs.
- Support the HR Team in organizing training programs and workshops.
- Support and the implementation of eco-friendly practices and resource-efficient operations in the workplace.
Why join us:
More than a workplace, Happy Trails Asia is a community.
Here, the journey matters just as much as the destination. We work, connect, learn, and grow together, and have fun along the way
What you'll enjoy as part of our team:
- A fun, friendly, and supportive multicultural team environment that encourages openness and cooperation.
- Continuous development opportunities through mentoring, online learning, product training, cross-functional projects, and more.
- 12 days of annual leave, increasing to 20 days with tenure.
- Competitive salary and benefits package.
- BPJS Kesehatan and BPJS Ketenagakerjaan.
- Regular company events, outings, and team celebrations.
- Taxes fully covered by the company.
- … and much more
Recruitment Process
- Recruiter Interview
- User Interview
- Final Interview
- Background Checking
- Offering Letter
- Onboarding
Working Hours: 8 hours/day (Monday - Friday)
Working Location: Jl. Bypass Ngurah Rai No.195, Sanur, Denpasar Selatan, Kota Denpasar, Bali 80228.
We thank all candidates for their interest; however, only those selected to continue in the process will be contacted.
Good Luck
Job Type: Full-time
Application Question(s):
- How much is your current salary? (IDR)
- How much is your expected salary? (IDR)
- Do you still require a one-month notice period?
Experience:
- General Affair: 1 year (Preferred)
- Office Administration: 1 year (Preferred)
- Human Resource Administration: 1 year (Preferred)
Language:
- English (Preferred)
Location:
- Denpasar (Preferred)
Expected Start Date: 10/31/2025