Job Description
Procurement:
- Source, evaluate, and negotiate with suppliers to secure high-quality products and services at competitive prices.
- Manage the end-to-end procurement process, including purchase requisitions, order placement, delivery tracking, and invoice verification.
- Maintain strong relationships with suppliers and vendors, ensuring timely delivery and adherence to quality standards.
- Conduct market research to identify potential suppliers and stay updated on industry trends and pricing.
- Prepare and maintain accurate procurement records, including contracts, purchase orders, and supplier agreements.
- Collaborate with internal departments to understand procurement needs and ensure alignment with organizational goals.
- Plan, coordinate, and monitor the movement of materials and equipment to ensure timely and cost-effective delivery to projects or clients.
- Oversee warehouse and inventory activities to maintain accurate stock records.
- Liaise with internal teams and external partners to ensure smooth and efficient logistics operations.
- Track logistics costs, prepare related reports, and suggest process improvements
Sales Admin:
- Prepare and manage sales-related documents, such as quotations, purchase orders, invoices, contracts, and delivery records.
- Maintain accurate and organized databases of customer information, transactions, and sales reports.
- Coordinate with sales, finance, and operations teams to ensure smooth order processing, accurate documentation, and timely delivery.
- Assist in monitoring and analyzing sales performance, preparing periodic summaries and reports to support management decision-making.
Requirements
- Bachelor's degree in Business Administration, Management, or related field.
- Minimum 1–2 years of experience in administrative support, procurement, logistics or sales administration.
- Good command of English, both spoken and written.
- Proficient in Microsoft Office (Excel, Word, PowerPoint).
- Strong organizational skills, attention to detail, and ability to handle multiple tasks.
- Good communication and negotiation skills, both verbal and written.
- Able to work independently as well as collaboratively in a team.
- High integrity, discipline, and accuracy in handling data and documents.