We are hiring on behalf of our client — a rapidly expanding cross-border healthcare platform that connects Indonesia with advanced medical institutions in China. The company provides professional medical information and travel coordination services (non-clinical) for patients seeking high-quality healthcare abroad.
Their mission is to bridge global healthcare resources and empower patients to make informed medical decisions with confidence and transparency.
Job Description
As a Sales & Office Coordinator, you will play a vital role in supporting the Indonesia Sales Manager in expanding the market, providing customer and administrative support, and ensuring smooth day-to-day operations of the Jakarta office during the company's growth stage.
Key Responsibilities
Sales Support (≈40%)
- Assist the headquarters in gathering market and industry insights within the Southeast Asian healthcare sector.
- Prepare sales reports, data analyses, and presentation materials for sales meetings.
- Support client development and maintenance, including handling contracts, order documents, and ensuring accurate recordkeeping.
- Coordinate communication between the product team at headquarters and local clients.
- Support local customer visits, events, and marketing activities.
Office Administration & Coordination (≈60%)
- Manage day-to-day administrative operations including office supplies procurement, travel arrangements, and vendor coordination.
- Handle employee attendance records, document filing, and contract administration.
- Liaise with local vendors such as translation agencies, banks, accounting firms, and courier services.
- Assist in establishing and improving office management processes to maintain a productive and positive work environment.
Qualifications
Education:
- Diploma or bachelor's degree, preferably in Business, Marketing, Management, Languages, or Healthcare-related fields.
Experience:
- Minimum 1–2 years of experience in sales assistance, business support, or office administration roles.
- Experience in multinational or Mandarin-speaking environments is highly preferred.
Languages:
- Proficient in English (written and spoken).
- Mandarin communication skills are a strong advantage.
Skills & Attributes:
- Proficient in Microsoft Office and familiar with AI-based office tools.
- Strong organizational, data management, and coordination skills.
- Detail-oriented, responsible, and able to multitask in a fast-paced environment.
- Positive personality with a collaborative mindset and willingness to grow with a startup team.