Key Responsibilities
- Project Support & Coordination
- Assist Project Managers in planning, organizing, and monitoring project activities.
- Coordinate project schedules, resources, equipment, and information.
- Prepare meeting agendas, minutes, and follow-up action items.
- Documentation & Reporting
- Maintain and update project documentation, including contracts, permits, correspondence, and progress reports.
- Ensure all project records are accurate, up-to-date, and properly archived.
- Generate weekly/monthly project status reports for management and stakeholders.
- Communication & Liaison
- Serve as the point of contact between project teams, clients, subcontractors, and vendors.
- Handle internal and external communication to ensure smooth information flow.
- Track and follow up on pending issues, approvals, and deliverables.
- Financial & Administrative Support
- Assist in preparing project budgets, cost tracking, and expense reports.
- Process invoices, purchase orders, and payment requests related to project activities.
- Monitor compliance with company policies and contractual obligations.
- Compliance & Quality
- Ensure that project activities comply with safety, legal, and regulatory requirements.
- Support quality assurance processes and documentation.
Qualifications
- Strong organizational and multitasking skills.
- Excellent written and verbal communication abilities.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint) and AutoCAD
- Ability to work independently and collaboratively in a fast-paced environment.
Job Type: Full-time
Ability to commute/relocate:
- Cikupa: Reliably commute or planning to relocate before starting work (Preferred)
Language:
- English (Preferred)