We are seeking a highly organised and detail-oriented Document Controller to join our Jakarta office, ensuring project information and records are managed to the highest standard.
General Responsibilities- Maintain up-to-date records of all information, correspondence, and documentation, ensuring timely availability to the project team.
- Ensure the currency and security of project registers and information systems for correspondence, drawings, scope changes, design variations, and quality inspections.
- Issue and receive controlled copies of project information.
- Check that all information complies with specified formats and standards.
- Liaise with stakeholders to ensure accurate and updated information flow.
- Assist with internal document control policies, procedures, creation, and maintenance.
- Participate in project auditing and archiving processes.
Key Skills
Mandatory
- Excellent spoken and written communication in English.
- Proven experience with Document Management Systems such as Aconex, Team Binder, M-Files, Vision Live, Bluebeam, etc.
- Strong proficiency in Microsoft Office suite (Word, Excel, Outlook).
- Solid knowledge of document and records management practices.
- Strong administration and organisational skills.
Desirable
- Knowledge and experience with SharePoint and ProjectWise.
- Technical writing skills.
- Exposure to project control activities relating to scope, cost & time management, tenders, and contract management.
What We Offer
- A collaborative and professional work environment.
- Opportunity to work on diverse and challenging projects.
- Professional growth and career development support.