Executive Assistant to Managing Director

Executive Assistant to Managing Director

This position will support the Operations Director in administrative tasks such as meeting agendas, business travel, and other tasks. They will also be involved in operational improvement projects and strategic planning with the Operations Director. This position is at the manager level.

Requirements

• Minimum Bachelor's degree in Civil Engineering or Industrial Engineering (Master’s degree is a plus)
• 1–3 years of experience in administrative or executive support roles
• Experience in Business Development, Operations, or Construction development projects is highly prioritized
• Strong understanding of Operations & Business Development lifecycle
• Ability to design and implement business process improvements and familiar with frameworks Lean Six Sigma
• Able to analyze organizational needs and create operations and business process development roadmaps
• Proficiency in English (written and verbal)
• Strong communication, coordination, and organizational skills
• Proficient in MS Office tools (Word, Excel, Outlook)
• Detail-oriented, reliable, and able to multitask effectively
• Professional demeanor with a high level of discretion when handling confidential information
• Strong interpersonal skills for liaising with senior stakeholders, clients, and vendors
• Willing to be placed as a WFO in Malang

Responsibilities

• Ensure smooth day-to-day operations and effective management of schedules and tasks
• Calendar & Meeting Management: coordinate schedules, arrange meetings, follow-ups, agendas, and minutes of meetings
• Plan and arrange travel itineraries including transportation, flight bookings, hotel reservations, logistics, and other travel support
• Provide end-to-end administrative assistance, including drafting emails, preparing documents, maintaining records, and managing correspondence
• Prepare expense sheets, manage reimbursements, petty cash, and ensure proper documentation aligned with company policies
• Communicate and coordinate with service providers, third parties, and external stakeholders
• Oversee and ensure smooth office administration, addressing proactive needs as required

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Administrative, Project Management, and Business Development

Industries

• Food and Beverage Services

Location: Purwosari, East Java, Indonesia

#J-18808-Ljbffr