We are seeking a well-organised, proactive Personal Assistant with expertise primarily in the property sector. This position requires an intelligent, meticulous individual capable of coordinating all activities smoothly, ensuring the Director's daily activities run efficiently and effectively.
Qualifications
- Bachelor's degree in business administration, Management, or a related field.
- 2–3 years of experience as a Personal Assistant or Executive Assistant.
- Preferably with experience in the property or real estate industry.
- Strong administrative, coordination, and organizational skills.
- Excellent English communication skills (written and verbal).
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
- Willing to travel for business trips when required.
- Able to work independently and handle confidential information with professionalism.
Job Description
- Manage and maintain the Director's schedule, meetings, and travel arrangements.
- Handle executive communications, including calls, emails, and correspondence with clients, partners, and internal teams.
- Coordinate with architects, contractors, and project stakeholders to ensure timely delivery of project milestones.
- Maintain accurate records of project documentation, contracts, and correspondence.
- Support in negotiating contracts, leases, and agreements with vendors and third parties.
- Prepare and organize meeting agendas, presentations, reports, and official documents.
- Act as a liaison between the Director, management, stakeholders, and external parties.
- Monitor key deliverables and ensure deadlines are met with timely follow-ups.
- Uphold confidentiality and professionalism in all interactions.