Job Responsibilities :
This position responsible to manage and conducts all secretarial activities, processes and preserves confidentiality on correspondence and other documentations. Support & acts as event organizers for designated internal events if needed, which all lead to supporting duties and responsibilities of for Management & Division under management structure. For more detail as per below:
- Assist the Management in daily company operations, including internal / external coordination, scheduling, documentation, and reporting
- Manages Management business trip and other business purpose.
- Organize Management meetings, public events (if needed) including preparation of materials and minutes.
- Managing the documents under Management. Maintaining filling systems and handle confidential documents, keeping them safe and secure.
- Liaise with other departments and external parties to perform necessary duties.
- Making outgoing letters, memos, and other letters including translation which relating to the Management or the company operational activities.
- Manage sensitive information and ensure confidentiality.
Qualifications :
- Candidate must possess at least bachelor's degree in Secretary/ Business/Management/Finance from reputable university.
- Minimum 5 years of experience. Proven work experience as a secretary or similar role with executive management experience.
- Preferable from reputable company or Multinational Company.
- Have a strong Integrity, communication, and project management skills.
- Demonstrated experience in supporting expatriates (expat handling).
- Able to work discreetly and maintain the highest standard of confidentiality.
- Fluency in English (both written and spoken) is a must.