Key responsibilities
- Receive, review, and verify invoices for accuracy, ensuring they match purchase orders and contain proper approvals before processing.
- Schedule and process vendor payments, ensuring they are made on time to maintain good vendor relationships.
- Reconcile vendor statements with company records and resolve any discrepancies that arise.
- Maintain accurate and organized historical records of all accounts payable transactions, including invoices, payments, and correspondence.
- Reconcile accounts payable transactions with the general ledger to ensure accuracy.
- Process employee expense reports and verifications for payroll or reimbursement.
- Assist in preparing financial reports and support month-end closing activities.
- Ensure all processes adhere to company policies, procedures, and relevant accounting standards.
- Act as a point of contact for vendor inquiries regarding payments.
Required skills and qualifications
- Excellent organizational skills are needed to manage multiple invoices and tasks efficiently.
- A high level of accuracy is required to prevent payment errors.
- A foundational understanding of bookkeeping and accounting principles is essential.
- Experience with accounting software is often required, such as QuickBooks, SAP, or other similar programs.
- The ability to communicate effectively with vendors and internal departments is crucial.