Job Description :
We are seeking a
detail-oriented and proactive People Operations Specialist
to join our HR team. This role is pivotal in ensuring smooth day-to-day HR operations, accurate employee data management, and consistent support for employees across their journey with the company. The successful candidate will contribute directly to operational excellence and help deliver a seamless employee experience.
Key Responsibilities :
Daily Attendance Monitoring
- Check and monitor daily employee attendance, including log-out records
- Ensure attendance data is synchronized with internal HR systems
- Send reminders to employees for any attendance discrepancies
Personnel File (P-File) Audit
- Ensure completeness of employee records, including :
- Employment Agreement, Family Card (KK), ID Card (KTP), Offer Letter, CV, Educational Certificates, and other supporting documents
- Maintain and update file audit checklists
Employee Support
- Provide timely assistance to employees regarding HR-related inquiries
- Support onboarding processes and employee transitions, including those involving new entities
- Assist registration and nonactivation of Private Insurance and BPJS
Data Synchronization & HRIS
- Ensure employee data is consistently updated and accurate across HR platforms
- Support HRIS data management and reporting as needed
Requirements :
- Having 1 – 3 years of experience in a People Operations, HR Administration, or related HR role
- Hands-on experience managing and maintaining large-scale employee data.
- Preferably experienced in supporting HR operations within a mid to large-scale organization.
- Familiarity with HRIS platforms (e.g., GDay, SAP, Workday, or equivalent) is a plus
. - Strong data management and analytical skills, with proficiency in
Excel (Pivot Tables, VLOOKUP, HLOOKUP, etc.)
. - High attention to detail, strong organizational skills, and ability to maintain data accuracy.
- Excellent communication and interpersonal skills.
- Ability to work in a
fast-paced, dynamic environment
with tight deadlines.