Requirements:
- Bachelor's degree in Business Administration, Management, Communications, or a related field.
- Minimum of 2 years of experience as a Personal Assistant (PA) or Executive Assistant supporting senior management or executives.
- Proven experience managing executive schedules, handling confidential correspondence, and coordinating meetings or travel arrangements.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience handling financial data in compliance with regulations and privacy standards.
- Excellent time management and coordination skills, able to handle multiple priorities in a fast-paced environment.
- Ability to prepare reports, meeting minutes, and presentations.
- Strong written and spoken English skills.
- Willingness to work flexible hours when required to support executive needs.
- Having additional training or certification in administration, project coordination, or business communication would be a plus.
Responsibilities:
- Manage executive calendars, appointments, and travel arrangements.
- Prepare and organize meetings, including agendas, minutes, and follow-up actions.
- Handle confidential documents, correspondence, and information with discretion.
- Support day-to-day administrative and operational tasks for executives.
- Coordinate communication between internal teams, clients, and external partners.
- Prepare reports, presentations, and other executive materials as needed.
- Assist with financial data handling, reimbursements, and compliance documentation.
- Monitor and manage project timelines or deliverables assigned by executives.
- Anticipate the needs of the executives and provide proactive solutions.
- Maintain professionalism in all interactions while representing the company.
Disclaimer: By submitting your application, you consent to PT Software Services Indonesia collecting and processing your personal information solely for recruitment purposes.