We are looking for a detail-oriented
Executive Assistant (Japanese Speaker)
to provide full-spectrum administrative and executive support to our management team. This role requires strong organizational skills, cross-functional coordination, and proficiency in Japanese (minimum
JLPT N2
), English, and Bahasa Indonesia.
Responsibilities
- Administrative & Secretarial Support:
Manage correspondence, filing systems, email handling, and scheduling. - Calendar Management:
Organize and prioritize appointments; provide reminders and daily support. - Meeting Coordination:
Prepare agendas, take accurate minutes, and distribute them promptly. - Travel & Accommodation:
Arrange travel, accommodation, transportation, and visa processing for expatriates; assist during company-wide events. - Visitor Management:
Coordinate visitor induction with HR/Safety, act as main contact, and provide guidance. - Team Coordination:
Facilitate communication across departments and support internal inquiries. - Event Management:
Plan meetings, seminars, and events; arrange logistics, catering, venues, and materials. - Legal Administration:
Draft/review legal documents (e.g., circular letters), liaise with legal counsel/notaries, and manage execution and filing. - Translation & Interpretation:
Translate and interpret between Japanese, English, and Bahasa accurately. - Public Speaking:
Act as MC at company events, presenting with confidence and professionalism. - Time Flexibility:
Support occasional after-hours tasks as needed. - Other Duties:
Perform additional responsibilities as assigned by management.
Qualifications
- JLPT N2
certification or higher - Having at least 3 to 5 years of experience in relatable field
- Trilingual: Japanese, English, and Bahasa Indonesia
- Proficient in MS Office and business communication
- Strong organizational, multitasking, and interpersonal skills
- Discreet, professional, and detail-oriented
Note: The position is open for Cikampek Placement