Job Responsibilities
1. Calendar & Schedule Management
Job Requirements
1. Calendar & Schedule Management
- Manage and coordinate the Director's daily agenda, including meetings, appointments, and travel schedules.
- Anticipate conflicts, adjust plans when needed, and ensure the Director's time is used effectively.
- Handle incoming and outgoing communication on behalf of the Director.
- Screen calls, respond to emails, draft correspondence, and maintain a professional communication flow.
- Organize domestic and international travel, including flights, hotels, transportation, and itineraries.
- Ensure all arrangements align with the Director's preferences.
- Prepare meeting agendas, take minutes, and manage documentation.
- Handle logistics: scheduling, venue setup, catering, and technology needs.
- Conduct research on business-related topics, industries, markets, and competitors.
- Analyze data and present insights to support decision-making.
- Prepare detailed reports and business presentations.
- Adapt presentation styles based on the audience (internal/external).
- Assist in planning and executing business projects.
- Coordinate with internal teams or partners, monitor progress, and ensure deadlines are met.
- Maintain organized physical and digital files, records, and documents.
- Manage databases, contacts, and information systems for easy access.
- Handle general admin tasks such as expense tracking, invoices, filing, and office supplies.
- Assist with personal errands when required.
- Build relationships with clients, partners, and stakeholders.
- Act as a liaison to support smooth communication and cooperation.
- Work closely with multiple business units to ensure alignment across projects and initiatives.
- Handle sensitive and confidential information with professionalism and trustworthiness at all times.
Job Requirements
- Proven experience as a Personal Assistant or similar role, ideally supporting senior executives.
- Excellent organizational and time-management skills with the ability to multitask and prioritize.
- Strong communication skills in Indonesian and English, including proper business etiquette.
- Proficient in computer and office software (documents, spreadsheets, email).
- High level of discretion and integrity in handling confidential information.
- Strong attention to detail and problem-solving abilities.
- Adaptable and able to handle unexpected changes.
- Professional, proactive, and reliable attitude.
- Willing to relocate to Surakarta City.