Personal Assistant — Bilingual/Trilingual

Location: South/Central Jakarta
Employment: Full-time
Compensation:

• Bilingual: IDR 15–18M/month
• Trilingual: IDR 17–20M/month
• Placement within the range depends on competence, experience, and interview performance; exceptional candidates may exceed the posted range.
• Job board fields may display a combined range (IDR 15–20M) due to system limits; see breakdown above.

We are hiring 2–4 Personal Assistants to support a leadership team working across art, real estate, and industrial projects. You will be the operational anchor who keeps plans moving. The right person is a clear communicator, a proactive and efficient problem solver, and comfortable with structured process—able to anticipate needs, surface risks early, and follow through to completion.

You will:

• Run calendars & travel — Orchestrate multi‑city schedules; book flights/hotels/ground; prepare itineraries and 48‑hour confirmations.
• Coordinate vendors & logistics — Liaise with shippers, framers, venues, and suppliers; track SLAs; escalate risks early.
• Liaise internally — Work with gallery teams, warehouse/logistics, finance, and project leads; capture action items and drive follow‑through.
• Draft & report — Write crisp emails, meeting notes, trip reports, and weekly ops checklists; maintain tidy trackers.
• Research & compare — Source options and present short tables (price, SLA, pros/cons, contacts, recommendation).
• Interpret/translate — Provide ad‑hoc interpreting (English–Bahasa or English–Chinese; all three where applicable) and light written translation.
• Ad‑hoc operational support — Whatever helps to unblock progress in a business context (on‑site arrangements, supplier chasing, document runs).
• Travel — Occasional international travel when required (e.g., Singapore/China).

These are soft requirements. If you meet most of the criteria and can demonstrate strong writing, organization, and problem‑solving, we encourage you to apply. Equivalent experience can substitute for formal credentials.

• Languages: Bilingual required (English + Bahasa or English + Chinese). Trilingual (English + Bahasa + Chinese) preferred. Exceptional Bahasa + Chinese candidates may also be considered.
• Experience: 0–3 years preferred in PA/EA/ops, client service, logistics, hospitality/events, budgeting/financial, or similar. Up to 4–6 years welcomed if scope/comp fit; exceptional seniors may be considered for expanded scope.
• Education: Bachelor's degree (any major) or equivalent experience; Business/Communications/Logistics/Languages a plus.
• Tools: Google Workspace / MS Office (Calendar/Sheets/Docs/Slides), WhatsApp/WeChat; comfortable with simple spreadsheets and checklists. Familiarity with CRM programmes is a plus.
• Traits: Reliable, organized, discreet, curious, calm under pressure; clear written communication; ownership mindset.
• Right to Work: Legally permitted to work in Indonesia; able to travel internationally (passport validity 12+ months).
• Language versatility: Able to interpret in meetings and translate short documents.
• Optional language qualifications: Please include language certificates if available— English: IELTS or TOEFL; Bahasa Indonesia: UKBI or BIPA; Chinese: HSK or HSKK. Other recognized tests are also welcome.

• Core hours: Monday–Friday, 9:00–18:00 WIB, with flexibility for peaks/events.
• Travel: Average 4-5 days/month; peaks around fairs/events. Quieter months outside event cycles. The company covers visas, insurance, flights, accommodations, and local transport.
• Flexing for peaks: From time to time, events/travel may require early/late coordination; comp time will be provided for over‑long days.

Please send one email with:

• CV (PDF preferred, 2 pages max).
• 1 page max English note: the biggest operational problem you solved—context, your actions, and the result.
• 1 paragraph in Bahasa Indonesia (150 words): Apa saja yang akan Anda pertimbangkan saat merencanakan perjalanan klien 4 hari (Jakarta → Singapura → Tiongkok) dengan jadwal padat? Tuliskan pertimbangan utama Anda dan jelaskan secara singkat alasannya.
• 1 paragraph in Mandarin:  简要自我介绍,并概述你的工作优势与强项。

Answer 2, 3, and/or 4 according to language capability.

Subject: PA Application – [Your Name]Email to:

Applications without the writing samples will not be considered.

Typed answers in the email body are fine; no special templates needed.

Please include your current compensation and expected compensation.

• Step 1 – CV + Writing Prompts
• Step 2 – 20‑min Phone/Video Screen (within 5 business days)
• Step 3 – 60‑min Take‑Home Task (48‑hour deadline)
• Step 4 – 60‑min Final Interview (on‑site or video call) → References → Offer

Transport costs are reimbursed for on‑site final interviews only.

We welcome applicants from all backgrounds. We hire based on skills, integrity, and potential to grow.