• Administration support on G-Pack system:
Prepare PO of goods purchased and make revision if required.
Plan, purchase and input consumption data of stationery & beverages
• Administration support for procurement of Promotion materials:
Prepare and process PO for approval,
Coordinate with vendor & warehouse for delivery schedule and prepare settlement of the bill.
Check stock of promotion material from time to time and inform the Promotion section.
• Handling passport, visa and others document that needed for employee who will business trip to overseas.
• Arrange monthly salary of maids work in apartment and monitoring maid performance (Expatriate's Maid)
• Handling administration payment for outsourcing service, dispatchment cost, entertainment & travel company Arrange selection of Yamaoka Soccer-kids and University Scholarship recipients and arrange the scholarship payment every 3 months.
• Support the arrangements of Company events, including shareholders' meetings, anniversary, celebration, employee tour, special events, etc.
• Prepare greeting cards for Christmas & New Year, Idul Fitri for each department, and business card.
• Arrange scholarships for employee's children: announcement, data verification and payment.
• Other duties related to GA administration as assigned by the Management.
Competencies Required
Good communication, interpersonal, and time management skills
Ability to work individually and as a team with minimum supervision and willing to assist others.
Ability to develop and maintain good relationships with employees.
High level of self-motivation, organization, and initiative
Proactive personal development and strong positive mindset
Ability to be proactive and anticipate and prioritize required actions.
High sense of integrity and transparency
Knowledge and Experience Required
Diploma or degree in office administration, management or in relevant fields
Minimal 2 years of experience in a similar position
Good in English both oral and written.
Good skills in MS. Office: excel and word.