We are a boutique home fragrance company dedicated to crafting meaningful scent experiences through candles, diffusers, and personal fragrances. Our brand combines craftsmanship, design, and storytelling — and we're looking for someone who can help keep everything running smoothly behind the scenes.
Position Overview
We're seeking a
highly organized and resourceful Executive Assistant
to support the Director in daily business operations — from managing communications and coordinating with suppliers, to preparing presentations and marketing materials.
The ideal candidate is detail-oriented, proactive, and has a good eye for design. You'll assist with business operations while also creating visuals such as pitch decks, packaging layouts, and mockups using
Adobe Illustrator, Photoshop, and Canva
.
Key Responsibilities
Executive Support
- Act as the
right hand to the Director
, managing day-to-day schedules, tasks, and priorities. - Communicate with suppliers, clients, and retail partners
to follow up on orders, production, and stock. - Organize documents, quotations, and project timelines
. - Assist with
business development
, including exploring new leads and partnership opportunities. - Help manage product inventory, sample requests, and small production coordination.
Creative & Design Support
- Create and update
pitch decks, packaging mockups, stickers, and box layouts
. - Design simple marketing materials and presentations that reflect the brand's visual identity.
- Coordinate with printing vendors or suppliers for final artwork production.
Requirements
- Strong organizational and multitasking skills.
- Excellent communication and follow-up ability.
- Proficient in
Adobe Illustrator, Adobe Photoshop, and Canva
. - Detail-oriented with good design taste and layout sense.
- Fluent in Bahasa Indonesia and comfortable in English (written & spoken).
- Passion for
fragrance, design, or lifestyle branding
is a plus.
Bonus Points
- Experience in
creative or lifestyle industries
. - Comfortable working in a
small, fast-paced, hands-on team environment
. - Previous experience assisting a creative director or business owner.