Key Responsibilities:
Procurement Operations
Receive and process purchase requests from trucking and plantation departments.
- Source, compare, and evaluate suppliers based on price, quality, service, and delivery time.
- Prepare Purchase Orders (PO) and ensure approval according to company authority matrix.
- Follow up with vendors to ensure timely delivery and resolve delivery discrepancies.
Vendor Management
Maintain a database of qualified suppliers (spare parts, heavy equipment, fertilizers, fuel, and general supplies).
- Negotiate prices, terms, and contracts to obtain the best value for the company.
- Monitor vendor performance and provide feedback for improvements.
Budget & Cost Control
Ensure all purchases comply with budget allocations and cost-efficiency standards.
- Track and report procurement expenses and savings achieved.
Documentation & Compliance
Ensure all procurement documents (PR, PO, invoices, delivery notes) are complete and properly filed.
- Adhere to company procurement SOPs, audit requirements, and legal regulations.
Cross-Functional Support
Coordinate with trucking operations for spare parts, tires, fuel, and maintenance supplies.
- Coordinate with plantation operations for fertilizers, chemicals, tools, and daily consumables.
- Liaise with Finance for payment processing and vendor reconciliation.
Qualifications:
- Bachelor's degree in Business Administration, Supply Chain, or related field (preferred).
- Minimum 3 years of experience in procurement, preferably in trucking, plantation, or manufacturing industry.
- Knowledge of spare parts, heavy equipment, and plantation material supplies is an advantage.
- Strong negotiation, communication, and vendor management skills.
- Proficiency in Microsoft Office (Excel, Word) and Accurate (Accounting System).
- Detail-oriented, organized, and able to work under pressure.