Job Description:
1.Report directly to the Project Director on financial and administrative project matters.
2.Prepare and submit monthly and ad-hoc financial progress reports (e.g., Forecast vs Billing vs Payment Status).
3.Track and monitor project documentation, submission timelines, and returns; follow up on any delays.
4.Support project engineers and managers in contract deliverables, document submissions, and tracking.
5.Liaise with customers to ensure document returns comply with contract turn around times.
6.Understand and interpret contract requirements related to documentation and deliverables.
7.Coordinate billing activities with the project managers and accounting team, including:
-Preparation and submission of draft invoices.
-Following up for confirmation and final payment.
-Resolving billing and payment-related issues.
-Monitor project costs and highlight any budget overruns to the Project Director.
-Prepare and submit variation order claims with supporting documentation; negotiate with clients for approvals.
-Ensure all project bonds (Advance Payment, Performance, Warranty) are submitted to clients on time.
-Support submission of monthly status progress reports to clients.
-Interface regularly with project leads for updates on schedule and financial status.
-Coordinate with internal and external stakeholders on project receivables and collections.
Requirements:
-Minimum Diploma in Finance, Accounting, or a related field.
-2–3 years of relevant work experience in Project Finance Controller.
-Proficient in Microsoft Office (especially Excel, Word, PowerPoint).
-Strong communication skills in English (written and spoken).
-Skilled in presentation, time management, and document filing.
-Excellent attention to detail and organizational skills.
-Familiarity with business contracts and document management systems.
-Experience in handling project cashflow, billing, bonds, and contract management.