Sales Administration Mandarin

We are a well-established international company with over 21 years of global presence and 11 years of operations in Jakarta, specializing in high-end building materials.
We are currently seeking a Mandarin Speaking Sales Support & Administration Executive to provide comprehensive support in both Sales Administration, HR/Office Management and/or General Affair functions.

Fluency in Mandarin (speaking, reading, and writing) is essential, as the role requires frequent communication with Mandarin-speaking clients, partners, and internal management. Strong English communication skills are also required for coordination with international teams.

Sales Administration

• Handle and monitor sales orders, purchase orders (PO), and related documentation to ensure accuracy and timely delivery.
• Prepare quotations, invoices, and contracts, and coordinate with internal teams to ensure smooth sales operations.
• Maintain and update customer databases, order tracking sheets, and sales performance reports.
• Communicate with clients and suppliers (Mandarin & English) for order follow-up and document clarification.
• Collaborate with warehouse, logistics, and finance teams to ensure correct and efficient execution of transactions.
• Provide administrative support for business meetings, sales documentation, and report preparation.

HR & Office Administration

• Support recruitment processes, including candidate screening, interview scheduling, and onboarding documentation.
• Maintain employee data, attendance records, and HR filing systems.
• Coordinate general office administration and internal staff communication to ensure daily operational efficiency.
• Prepare HR-related reports and assist management in implementing HR policies and staff evaluations.
• Support internal activities such as staff engagement, office maintenance, and HR compliance tracking.

• Minimum Bachelor's degree in Administration, Human Resources, Marketing, or a related field, with good academic performance (GPA).
• Fluent in Mandarin (speaking, reading, writing) and English is a must.
• Minimum 3 years of relevant experience in sales administration, HR, or business support roles — preferably within the building materials industry or a China-based company.
• Candidates with related working experience or similar position will be given strong preference.
• Excellent coordination, documentation, and communication skills.
• Detail-oriented, organized, and able to manage multiple priorities independently.
• Proficient in Microsoft Office applications (Excel, Word, PowerPoint) and Canva Presentation.
• Positive and professional personality with strong teamwork and adaptability.
• Preferably residing near office area and/or have personal transportation.

• Competitive salary (Rp – Rp based on experience and Mandarin proficiency
• BPJS Kesehatan & BPJS Ketenagakerjaan
• Income Tax (PPh 21) fully covered by company
• Meal & transport allowances, performance incentives
• Annual & festive bonuses (THR)

• Clear career development path and promotion opportunities
• Direct exposure to management and international partners
• Structured training and mentorship programs

• Regular working hours (Monday–Friday)
• Supportive, professional, and stable environment
• Strategic office location, easily accessible

• Please submit CV in both English and Mandarin.
  Applications without both language versions will not be processed.
• Include a recent photo and ensure your WhatsApp number is clearly stated, as shortlisted candidates will be contacted via WhatsApp.