Admin (General & Project)
Company Description
BK STUDIO is an architectural and interior design consulting firm. We focus on creating various, calming, and exciting designs to meet the function and requirements of our clients. Our projects range from residential to commercial, carried out with creativity and precision.
Job Description
BK STUDIO is looking for an Admin (General & Project) who will be responsible for handling day-to-day office administration as well as supporting project documentation and coordination. This role requires someone detail-oriented, highly organized, and able to multitask effectively across both administrative and project-related functions.
Responsibilities
- Manage and maintain office and project documents, records, contracts, and correspondence.
- Handle incoming and outgoing communication with clients, vendors, and internal teams (emails, calls, letters).
- Prepare, organize, and track project administration including contracts, invoices, purchase orders, and supporting documentation.
- Assist in procurement and management of project and office supplies, including preparing buying lists and forecasting requirements.
- Support HR and finance teams with administrative tasks such as attendance tracking, leave management, recruitment paperwork, expense reports, and petty cash.
- Coordinate project schedules, meetings, and prepare meeting minutes.
- Monitor and report project progress, milestones, and deadlines to project teams and management.
- Maintain relationships with clients and vendors, ensuring smooth communication and timely follow-ups.
- Assist project teams with documentation, reporting, and tracking deliverables.
- Ensure effective coordination between internal departments and external stakeholders for seamless project execution.
Qualifications
- Minimum Diploma (D3) in Architecture, Interior Design, Civil Engineering or related fields.
- 1–2 years of experience in general and project administration.
- Ability to read and understand technical drawings is required.
- Good organizational and multitasking skills.
- Strong communication skills, both written and verbal.
- Responsible, detail-oriented and able to work independently or in a team.
- Knowledge of basic HR or finance administration is an advantage.
Job Types: Full-time, Contract
Contract length: 24 months
Experience:
- project: 1 year (Preferred)