Personal Assistant to Project Manager (Mandarin speaking only)
The Personal Assistant (PA) provides high-level Project & Task management, Communication & Liaison, and Administration to ensure the Manager's schedules & tasks operate efficiently and effectively. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.
Occasional visit to Project Site especially in the first few months are required to familiarize PA with working environment, understand business nature, apply concept "Learn while working" , thus enable PA to have big picture of his/ her role.
As we work on project basis, 7/24 stand-by is required depending on project needs.
- Project & Task Management
- Assist in tracking and coordinating strategic projects led by Project Manager
- Provide Quotation and prepare report
- Monitor deadlines and ensure deliverables are met on time
- Communication & Liaison
- Serve as the first point of contact for the Project Manager - Build and maintain effective relationships with staff, clients, and partners
- Screen and prioritize incoming requests, ensuring appropriate follow-up and delegation
- Executive Support
- Handle confidential correspondence, emails, and phone calls on behalf of the Manager - Draft and edit documents, reports
- Anticipate the needs and proactively manage workflow and priorities
- Office & Administrative Management
**- Coordinate communication between the Project Manager, Internal Teams, and external parties. - Maintain organized filing systems (mostly digital).
- Support the preparation and coordination of meetings, conferences, and events.
- Manage office supplies and ensure smooth daily operations.**
Essential:
- Proven experience as a Personal Assistant, Executive Assistant, or similar role.
- Excellent written and verbal communication skills.
- Strong organizational and time-management abilities.
- High level of discretion, confidentiality, and professionalism.
- Proficiency in Microsoft Office Suite and/or Google Workspace.
- Ability to multitask and work under pressure.
Desirable:
- Experience supporting senior executive
- Any level of education is welcomed
Personal Attributes :
- Proactive and self-motivated with a "can-do" attitude.
- Detail-oriented and resourceful.
- Strong interpersonal and relationship-building skills.
- Discreet, trustworthy, and emotionally intelligent.
- Adaptable to changing priorities and flexible in working hours when required.