Showing 5 Personal Assistant jobs in Cikarang
Personal Assistant of Finance DirectorWe are Y24/7, a digital agency dedicated to delivering top‑note results for our clients. Our services include creative communication, 360 campaign management, creative design, KOL and social media management, and offline activations. We work with major brands in FMCG, startups and tech companies and foster a strong, healthy work environment. We are now hiring a Personal Assistant of Finance Director to be part of our amazing team.
Responsibilities- Manage the day‑to‑day schedule, meetings and appointments of the agency owner.
- Handle email correspondence and follow‑ups on behalf of management.
- Coordinate with team members and external stakeholders on projects and tasks.
- Assist in creating reports, presentations and other documentation.
- Organise travel arrangements and plan events as needed.
- Maintain confidentiality of sensitive information.
- Minimum 2 years proven experience as a Personal Assistant to a Finance Director or in Finance & Accounting.
- Excellent organisational and multitasking skills.
- Pay attention to detail.
- Resident or willing to relocate to Cikarang.
- Strong written and verbal communication skills.
- Proficiency in Google Workspace, Microsoft Office and other office software.
- Tech‑savvy, with familiarity with digital marketing tools as a plus.
- Ability to work independently and handle pressure in a deadline‑driven environment.
- Discretion and trustworthiness with confidential information.
We are Y24/7, a digital agency dedicated to delivering top‑note results for our clients. Our services include creative communication, 360 campaign management, creative design, KOL and social media management, and offline activations. We work with major brands in FMCG, startups and tech companies and foster a strong, healthy work environment. We are now hiring a Personal Assistant of CEO/CFO to be part of our amazing team.
Responsibilities- Manage the day‑to‑day schedule, meetings and appointments of the agency owner.
- Handle email correspondence and follow‑ups on behalf of management.
- Coordinate with team members and external stakeholders on projects and tasks.
- Assist in creating reports, presentations and other documentation.
- Organise travel arrangements and plan events as needed.
- Maintain confidentiality of sensitive information.
- Minimum 2 years proven experience as a Personal Assistant to a Finance Director or in Finance & Accounting.
- Excellent organisational and multitasking skills.
- Pay attention to detail.
- Resident or willing to relocate to Cikarang.
- Strong written and verbal communication skills.
- Proficiency in Google Workspace, Microsoft Office and other office software.
- Tech‑savvy, with familiarity with digital marketing tools as a plus.
- Ability to work independently and handle pressure in a deadline‑driven environment.
- Discretion and trustworthiness with confidential information.
Duties and responsibilities:
- Maintain executive’s agenda and assist in planning appointments, meetings, conferences and other management daily activities.
- Arrange appointment schedules and day‑to‑day activities of Director.
- Prepare and distribute correspondence, memos, presentation and reports.
- Handle and prioritise all outgoing or incoming correspondence (e‑mail, letters, packages and others).
- Handle visa applications, travel arrangements including accommodation, transportation, dining reservations and others.
- Handle all administrative matters of management related to business and personal.
- Responsible for filing system.
Requirements:
- Fresh graduate from reputable university with any major or have experience 2 years as secretary at multinational company.
- Ability to maintain confidentiality and handle sensitive information responsibly.
- Proficient in MS Office (Word, Excel, Power Point, Outlook, Adobe Acrobat and Canva).
- Has strong initiative & teamwork, able to perform multi‑tasking skills, work under pressure and/or with tight deadline.
- Willing to work overtime, Has "can do" attitude; and.
- Fluent in English both oral and written.
We are looking for a detail‑oriented Executive Assistant (Japanese Speaker) to provide full‑spectrum administrative and executive support to our management team. This role requires strong organisational skills, cross‑functional coordination, and proficiency in Japanese (minimum JLPT N2), English, and Bahasa Indonesia.
Responsibilities- Administrative & Secretarial Support: Manage correspondence, filing systems, email handling and scheduling.
- Calendar Management: Organise and prioritise appointments; provide reminders and daily support.
- Meeting Coordination: Prepare agendas, take accurate minutes, and distribute them promptly.
- Travel & Accommodation: Arrange travel, accommodation, transportation and visa processing for expatriates; assist during company‑wide events.
- Visitor Management: Coordinate visitor induction with HR/Safety, act as main contact, and provide guidance.
- Team Coordination: Facilitate communication across departments and support internal inquiries.
- Event Management: Plan meetings, seminars, and events; arrange logistics, catering, venues and materials.
- Legal Administration: Draft/review legal documents (e.g., circular letters), liaise with legal counsel/notaries, and manage execution and filing.
- Translation & Interpretation: Translate and interpret between Japanese, English and Bahasa accurately.
- Public Speaking: Act as MC at company events, presenting with confidence and professionalism.
- Time Flexibility: Support occasional after‑hours tasks as needed.
- Other Duties: Perform additional responsibilities as assigned by management.
- JLPT N2 certification or higher.
- At least 3 to 5 years of experience in a related field.
- Trilingual: Japanese, English and Bahasa Indonesia.
- Proficient in MS Office and business communication.
- Strong organisational, multitasking and interpersonal skills.
- Discreet, professional and detail‑oriented.
Note: The position is open for Cikampek Placement.
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