We are a boutique home fragrance company dedicated to crafting meaningful scent experiences through candles, diffusers, and personal fragrances. Our brand combines craftsmanship, design, and storytelling — and we're looking for someone who can help keep everything running smoothly behind the scenes.
Position Overview
We're seeking a highly organized and resourceful Executive Assistant to support the Director in daily business operations — from managing communications and coordinating with suppliers, to preparing presentations and marketing materials.
The ideal candidate is detail-oriented, proactive, and has a good eye for design. You'll assist with business operations while also creating visuals such as pitch decks, packaging layouts, and mockups using Adobe Illustrator, Photoshop, and Canva.
Key Responsibilities
Executive Support
- Act as the right hand to the Director, managing day-to-day schedules, tasks, and priorities.
- Communicate with suppliers, clients, and retail partners to follow up on orders, production, and stock.
- Organize documents, quotations, and project timelines.
- Assist with business development, including exploring new leads and partnership opportunities.
- Help manage product inventory, sample requests, and small production coordination.
Creative & Design Support
- Create and update pitch decks, packaging mockups, stickers, and box layouts.
- Design simple marketing materials and presentations that reflect the brand's visual identity.
- Coordinate with printing vendors or suppliers for final artwork production.
Requirements
- Strong organizational and multitasking skills.
- Excellent communication and follow-up ability.
- Proficient in Adobe Illustrator, Adobe Photoshop, and Canva.
- Detail-oriented with good design taste and layout sense.
- Fluent in Bahasa Indonesia and comfortable in English (written & spoken).
- Passion for fragrance, design, or lifestyle branding is a plus.
Bonus Points
- Experience in creative or lifestyle industries.
- Comfortable working in a small, fast-paced, hands-on team environment.
- Previous experience assisting a creative director or business owner.