We are looking for a
PMO &
Corporate Secretary Officer
who is detail-oriented, organized, and has a strong understanding of corporate governance to join our team.
Key Responsibilities
- Prepare and process all approval documents to ensure they are complete and compliant without backdating.
- Manage the administration of GMS/AGMS, amendments to the Articles of Association, and other core corporate documentation.
- Develop, review, and socialize SOPs and SLAs, and perform self-assessments on SLA compliance.
- Prepare SK, framework documents, and drafts as needed.
- Handle outgoing letters, e-signature systems, and archiving through the Safe Deposit Box and Odoo system.
- Conduct communication and correspondence with external stakeholders, including government agencies, according to the work plan.
- Maintain approval logs, evidence registers, and KPI reports.
- Support corporate culture initiatives within the Corporate Secretary function.
- Plan and manage internal and external events (e.g., BOC-BOD meetings, town halls, policy socialization, government visits) end-to-end, including agenda, invitations, materials, minutes, documentation, and reports.
Qualifications
- Bachelor's degree in Law, Management, or Business Administration.
- 1–3 years of experience in Corporate Secretary, Governance, or Legal Administration.
- Good understanding of Company Law, Articles of Association, GMS/AGMS, BOD/BOC authorization, and corporate administration.
- Skilled in preparing approval documents (BOD/BOC/PIC/Shareholder), SK, SOPs/SLAs, meeting minutes, and reports.
- Experienced in coordinating with stakeholders, including government institutions.
- Familiar with e-signature systems, document archiving, Safe Deposit Box management, and document templates.
- Proficient in Microsoft Excel and PowerPoint for KPI tracking and SLA monitoring.
- Excellent command of Bahasa Indonesia and working proficiency in English.
- Meticulous, discreet, and able to manage multiple priorities and deadlines effectively.