Job Descriptions:
- Manage the General Manager's schedule by coordinating appointments, meetings, and travel arrangements.
- Screen and prioritize incoming calls, emails, and correspondence for the GM, responding or redirecting as necessary.
- Prepare and distribute agendas, presentations, and other materials for meetings attended by the GM.
- Take minutes during meetings and distribute them to relevant parties in a timely manner.
- Maintain an organized filing system, both electronic and physical, for documents and records related to the GM's office.
- Coordinate logistics for events, conferences, and other functions attended by the GM.
- Handle confidential information with discretion and maintain strict confidentiality at all times.
- Assist in preparing reports, presentations, and other documents as requested by the GM.
- Conduct research and gather information on various topics as needed to support the GM in decision-making.
- Liaise with internal departments, external stakeholders, and clients on behalf of the GM, maintaining professional and positive relationships.
- Perform general administrative tasks such as photocopying, scanning, filing, and data entry.
- Anticipate the needs of the GM and proactively provide support to ensure efficient operation of the office.
Requirements:
- Bachelor's degree in Business Administration, Secretarial Studies, or related field preferred.
- Proven experience as an executive secretary, administrative assistant, or similar role, preferably supporting senior management.
- Exceptional organizational skills and attention to detail.
- Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Strong written and verbal communication skills.
- Ability to multitask and prioritize tasks effectively in a fast-paced environment.
- Discretion and confidentiality in handling sensitive information.
- Excellent time management and problem-solving abilities.
- Professional demeanor with strong interpersonal skills.
- Flexibility to adapt to changing priorities